Company: MST Builder Concept Sdn Bhd (Subsidiary of MST Facilities Sdn Bhd) Key Responsibilities:
- Coordinate and prepare costings for project tender submissions especially Electrical Services. - Project Coordination: Collaborate with the project team to align activities, schedules, and resources, ensuring timely completion of deliverables. - Documentation Management: Organize and maintain all project documentation, including contracts, permits, drawings, and correspondence, keeping files up-to-date and easily accessible. - Meeting Coordination: Schedule and manage project meetings, create agendas, and record minutes. Distribute summaries and follow up on action items to facilitate project progress. - Budget Tracking: Assist the Project Manager in monitoring budgets, tracking expenses, and preparing financial reports. Identify cost-saving opportunities and oversee expenses to ensure financial stability. - Communication: Serve as the primary point of contact for project team members, stakeholders, and external partners to ensure effective communication and timely information sharing. - Progress Reporting: Prepare regular reports on project status, milestones, and any deviations from the plan. Help identify and address project risks and issues to ensure success. - Customer Relationship Management: Address customer complaints promptly to maintain positive relationships. Implement strategies to enhance customer satisfaction and loyalty. - Team Support and Development: Provide mentorship, training, and coaching to team members to enhance their skills and foster a collaborative culture. - Project Financial Monitoring: Track project finances, ensure adherence to budgets, and procure necessary services and materials on behalf of customers. - Vendor Management: Oversee vendor relationships, negotiate contracts, and evaluate performance based on established KPIs to make informed decisions regarding vendor selection and collaboration. - Accounts Receivable/Payable Tracking: Develop and maintain trackers for accounts receivable and payable processes, ensuring accuracy and efficiency. - Contract Compliance Oversight: Ensure compliance with legal and regulatory standards in project contracts. Monitor performance, address deviations, and mitigate risks. - Additional Responsibilities: Take on additional tasks or projects as needed to support the overall success of the organization.
Qualifications:
- Diploma or bachelor's degree in project management, or a related field preferably in Electrical Systems. - Minimum of 5 years of experience in project coordination, preferably in the interior fit-out/renovation industry. - Proficiency in project management tools and software, such as Microsoft Project, is essential. - Strong organizational skills and keen attention to detail. - Excellent communication and interpersonal skills. - Ability to multitask and prioritize effectively. - Familiarity with interior fit-out processes and terminology is a plus.
About MST Facilities Sdn Bhd:
MST’s core business is providing Total Facility Management services to customers who wish to outsource their building facilities operations & maintenance and focus in delivering their core businesses. Our core competencies are in facilities engineering services such as Hvac, Mechanical, Electrical, Control systems & Building Maintenance and supported by our soft services partners in Housekeeping, Security, Catering, Transportation, Landscaping, Pest Control, Hygiene & Waste Disposal services. Our HQ is in Penang with a Branch Office in Kuala Lumpur and site offices in Kedah, Perak, Selangor & Melaka and nationwide geographical coverage including Sabah & Sarawak. MST’s Facilities Management Division is supported by Mobile Service Team & Project Team which consists of highly skilled and competent people who are specialist in their respective fields. MST's Mobile Service Team provides external supports & specialist technical solutions to its local site facilities management team for maintenance, trouble shootings, repair & systems improvement of existing customers’ facility. MST's Project Team provides project management & new project installation for complete mechanical & electrical building facilities systems including production line hook-up and building upgrading. MST is ISO9001 certified & registered with the following local authorities in order to comply on local regulations & requirements: 1) Suruhanjaya Tenaga (Energy Commission) - Registered Class-C Electrical Contractor 2) Construction Industry Development Board (CIDB) - Grade G7 - Specializations in HVAC/Mechanical/Electrical/Fire Protection Systems, BAS and General Buildings/Civil Engineering Works - Registered Facility Management Contractor under category F01 3) Kementerian Kewangan Malaysia (MOF) - Federal, State Governments and GLCs projects Vertiv, Neuropower, Johnson Controls, Rockwell Automation, ABB and Danfoss are MST's recognized Partners for Technology Systems & Products (BAS, VFD, UPS, HVAC Controls) Website: https://www.mst-facilities.com.my